Data Collection Projects
Want accurate data that drives confident decisions?
JakaSoft’s Data Collection Projects capture and organize information efficiently—providing you with reliable insights to power research, strategy, and business growth.
Data Collection Project Plan
Collect. Verify. Deliver Insights.
Prepared by JakaSoft – Data Research & Analytics Solutions
1. Project Objective
To plan, execute, and manage a structured Data Collection Project that gathers accurate, relevant, and verified information from trusted sources — enabling businesses to make data-driven decisions confidently.
The project focuses on:
Collecting and organizing raw data from multiple sources
Ensuring high data accuracy, completeness, and reliability
Delivering clean, structured datasets for analytics and decision-making
Our goal is to provide clients with insight-ready data that drives strategy, marketing, and growth.
2. Project Goals & Key Performance Indicators (KPIs)
| Goal | Performance Indicators |
|---|---|
| Collect relevant, verified data | % of valid entries, verified source ratio |
| Maintain high data accuracy | ≥ 99.5% verified accuracy |
| Ensure timely data delivery | Turnaround time per dataset/batch |
| Improve data coverage | Number of records collected vs. target |
| Strengthen reporting clarity | Structured format, metadata tagging |
| Maintain full data security | Zero data leaks or unauthorized access |
3. Project Phases & Deliverables
Phase 1: Discovery & Planning (Week 1)
Objective: Understand client’s data needs, target sources, and expected deliverables.
Deliverables:
Requirement gathering & project scope definition
Source identification (websites, directories, surveys, APIs, etc.)
Data field mapping & schema design
Sampling & validation plan
Work timeline & reporting frequency setup
Phase 2: Data Source Research & Setup (Week 1–2)
Objective: Build a structured collection framework and prepare all collection tools.
Deliverables:
Identify primary and secondary data sources
Build custom scraping / research templates
Define collection parameters (location, date range, keywords, etc.)
Set up tools & automation workflows
Assign data collection specialists
Phase 3: Data Collection Execution (Month 1–6, Ongoing)
Objective: Gather and record high-quality data based on approved parameters.
Deliverables:
Manual or automated data collection (web scraping, surveys, APIs)
Form-based or spreadsheet data logging
Metadata tagging (source, date, location, etc.)
Daily progress reports and batch submissions
Regular QA checks during collection
Collection Methods:
Online & Web Research
API-based Data Extraction
Survey or Questionnaire Responses
Public Directory Data Gathering
Social & Market Research Data
Phase 4: Data Validation & Cleaning (Ongoing)
Objective: Verify data accuracy, remove duplicates, and ensure consistency.
Deliverables:
Cross-verification with source URLs / references
Data deduplication and formatting
Removal of incomplete or invalid records
Validation summary reports
Approved final data file for analysis
Quality Metrics:
Accuracy ≥ 99.5%
Duplicate rate ≤ 0.5%
Format compliance = 100%
Phase 5: Reporting & Delivery (Monthly or Project-End)
Objective: Deliver clean, structured, and actionable datasets to the client.
Deliverables:
Final dataset in Excel / CSV / Database format
Data Dictionary (field description & source mapping)
QA & Validation Summary
Project completion report
Recommendations for future collection cycles
4. Tools & Technology Stack
| Category | Tools / Platforms |
|---|---|
| Data Collection | Google Sheets, Excel, Octoparse, ParseHub, Python (BeautifulSoup, Scrapy) |
| Survey & Research | Google Forms, Typeform, Zoho Survey |
| Data Validation | OpenRefine, Excel Macros, Python Validation Scripts |
| Storage & Backup | Google Drive, Dropbox, OneDrive, Secure Cloud |
| Reporting & Visualization | Google Data Studio, Power BI (optional) |
| Security & Compliance | Encrypted File Storage, NDA, Role-Based Access |
5. Target Industries
Our Data Collection Services support diverse sectors that rely on verified data insights:
E-commerce & Retail: Product listings, price comparison, reviews
Market Research & Consulting: Surveys, competitor data, trends
Real Estate: Property listings, contact data, pricing insights
Healthcare: Clinical trial data, patient feedback, facility records
Education: Student information, course listings, research data
Finance & Insurance: Lead data, transaction patterns, rate tracking
Technology & Startups: App data, API stats, digital research
6. Quality & Security Standards
At JakaSoft, we maintain the highest standards of accuracy and confidentiality in every project.
✅ Multi-Stage Validation Process – Collection → Cleaning → Verification
✅ Confidentiality Assured – NDA signed for every project
✅ Secure File Transfer – End-to-end encryption
✅ Data Ownership Protection – 100% client ownership
✅ Regular Backups & Version Control
7. Team Structure & Responsibilities
| Role | Responsibility |
|---|---|
| Project Manager | Oversee progress, ensure timelines, communicate with client |
| Data Research Lead | Define sources, supervise collectors |
| Data Collection Operators | Collect and log data accurately |
| Quality Analyst | Validate, clean, and verify data quality |
| IT & Automation Support | Manage scraping tools, data security, backups |
8. Example 6-Month Execution Timeline
| Month | Key Activities |
|---|---|
| 1 | Requirement analysis, data source mapping, template creation |
| 2 | Initial data collection (pilot batch), QA feedback loop |
| 3 | Full-scale data collection, process optimization |
| 4 | Validation & error correction, expand data coverage |
| 5 | Advanced cleaning, deduplication, interim reporting |
| 6 | Final delivery, insights summary, and project closure |
9. Expected Outcomes
Comprehensive, verified dataset ready for analysis
99.5%+ accuracy and consistency across all fields
Faster research workflows and improved decision-making
Reduced manual effort and data redundancy
Long-term structured database for continuous insights
10. Why Choose JakaSoft for Data Collection Projects
✅ End-to-End Service: From research to delivery
✅ Accuracy-Driven Approach: Verified by multi-level QA
✅ Flexible Models: One-time, recurring, or monthly collection
✅ Domain Expertise: Experienced data research professionals
✅ Transparent Communication: Real-time reporting dashboards
✅ Secure Handling: NDA, encrypted storage, and limited access
11. Let’s Collect the Data That Drives Your Growth
At JakaSoft, we don’t just gather information — we transform it into opportunity.
Our Data Collection Services empower your business with the knowledge needed to make smarter, faster, and more profitable decisions.
📧 Email: info@jakasoft.com
🌐 Website: www.jakasoft.com
📱 WhatsApp: +88 01763-072695
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