Data Entry Projects
Want your data handled with speed and accuracy?
JakaSoft’s Data Entry Projects deliver precise, organized, and timely results—streamlining your workflows and freeing you to focus on growing your business.
Data Entry Project Plan
Organize Information. Ensure Accuracy. Empower Decisions.
Prepared by JakaSoft – Data Management & BPO Solutions
1. Project Objective
To plan, execute, and manage a high-accuracy data entry and data management process that ensures structured, consistent, and error-free information for the client’s business operations.
The project focuses on:
Capturing, verifying, and formatting data from multiple sources
Reducing manual errors and data inconsistencies
Delivering processed data ready for analysis, reporting, or integration
Our goal is to help businesses save time, minimize costs, and improve decision-making through clean, reliable data.
2. Project Goals & Key Performance Indicators (KPIs)
| Goal | Performance Indicators |
|---|---|
| Achieve high data accuracy | ≥ 99.9% verified accuracy |
| Improve processing speed | Data turnaround time (per file/batch) |
| Enhance data consistency | Format compliance rate, duplicate reduction |
| Ensure data security | Zero data breach or unauthorized access |
| Increase client efficiency | Reduced manual workload, better reporting speed |
| Maintain transparency | Daily/weekly reports, QA summaries |
3. Project Phases & Deliverables
Phase 1: Requirement Analysis & Planning (Week 1)
Objective: Understand client requirements, data sources, and project scope.
Deliverables:
Requirement gathering document
Data source identification (Excel, PDFs, Scanned docs, Web, etc.)
Sample data review and validation criteria
Workflow design and timeline planning
Data delivery format definition (Excel, CSV, Database, etc.)
Phase 2: Data Entry Framework Setup (Week 1–2)
Objective: Establish secure and efficient working systems for data handling.
Deliverables:
Project folder setup (Google Drive, SharePoint, or local secured server)
Template creation and standard naming conventions
Access permissions and user role definitions
Data backup and version control process
QA checklist and process documentation
Phase 3: Data Entry Execution (Month 1–6, Ongoing)
Objective: Perform accurate and fast data entry based on client requirements.
Deliverables:
Manual or semi-automated data input
Data digitization from physical or scanned documents
Data extraction from web or online sources
Categorization, tagging, and formatting
Real-time progress tracking dashboard
Focus Areas:
Speed and consistency
Double-entry verification
Regular quality audits
Secure file handling
Phase 4: Data Validation & Quality Assurance (Ongoing)
Objective: Ensure data integrity, accuracy, and completeness.
Deliverables:
Validation through automated scripts and manual review
Error tracking and correction log
Duplicate and mismatch removal
Random sampling QA checks
Final accuracy reporting
QA Metrics:
Error rate < 0.1%
100% format compliance
Consistency across batches
Phase 5: Data Delivery & Reporting (Monthly / Project-End)
Objective: Deliver clean, verified, and formatted data ready for use.
Deliverables:
Final data submission (Excel, CSV, or Database import format)
Summary of data structure and field definitions
QA report and audit log
Process documentation for future reference
Client sign-off and feedback collection
4. Tools & Technology Stack
| Category | Tools / Platforms |
|---|---|
| Data Entry | MS Excel, Google Sheets, Airtable |
| Data Validation | OpenRefine, Excel Macros, Python Scripts |
| Data Conversion | PDF to Excel, OCR (ABBYY, Tesseract), CSV tools |
| Storage & Collaboration | Google Drive, Dropbox, OneDrive |
| Quality Assurance | Data Validation Sheets, Random Sampling Tools |
| Security & Backup | Encrypted File Transfer, Cloud Backup |
5. Target Industries
Our data entry services are tailored for businesses across multiple industries:
E-Commerce & Retail (product listing, order data, inventory)
Real Estate (property data, leads, client info)
Healthcare (patient records, billing data)
Education (student data, online form entries)
Financial Services (invoices, transaction logs)
Market Research & Surveys (data collection, form processing)
Logistics & Transportation (shipment and delivery records)
6. Quality & Security Standards
At JakaSoft, we follow international best practices for data quality and confidentiality:
✅ Multi-Level Quality Checks – Double entry + cross-verification
✅ Data Confidentiality Agreements (NDAs)
✅ Access Control & Encryption – Secured file transfer and restricted access
✅ Version Control System – Backup and restore capabilities
✅ Timely Reporting – Daily/weekly status updates and performance summaries
7. Team Structure & Roles
| Role | Responsibility |
|---|---|
| Project Manager | Oversees project execution, client communication |
| Team Lead | Task distribution, progress monitoring |
| Data Entry Operators | Input and verify data accurately |
| Quality Analyst | Conducts validation, QA checks, and error reports |
| IT Support | Manages data security and backup infrastructure |
8. Example 6-Month Execution Timeline
| Month | Key Activities |
|---|---|
| 1 | Requirement gathering, template setup, pilot data batch |
| 2 | Full-scale data entry begins, QA process implementation |
| 3 | Mid-project review, format optimization, error analysis |
| 4 | Bulk data processing, accuracy improvement initiatives |
| 5 | Validation, duplication removal, and report compilation |
| 6 | Final delivery, documentation, and performance review |
9. Expected Outcomes
99.9% data accuracy and consistency
Faster data availability for business decisions
Reduced manual data workload
Streamlined reporting and analytics capability
Secure, traceable, and compliant data management system
10. Why Choose JakaSoft for Data Entry Projects
✅ Accuracy & Reliability – Every record verified before delivery
✅ Skilled Data Specialists – Trained professionals with domain expertise
✅ Flexible Engagement Models – Hourly, fixed, or monthly contracts
✅ Fast Turnaround – 24/7 availability and deadline-focused delivery
✅ Confidentiality Assured – Secure data handling with NDAs
✅ Scalable Team – Scale up easily for bulk or ongoing projects
11. Let’s Streamline Your Data Operations
At JakaSoft, we don’t just enter data — we deliver clarity, structure, and efficiency.
Our data entry solutions are designed to simplify complex workflows and help your business focus on what truly matters — growth and innovation.
📧 Email: info@jakasoft.com
🌐 Website: www.jakasoft.com
📱 WhatsApp: +88 01763-072695
#DataEntry #DataManagement #DataProcessing #BPO #BusinessSupport #DataAccuracy #DataSecurity #JakaSoft #BangladeshBusiness #DigitalTransformation #OfficeAutomation #DataSolutions